As a member of Leeds University staff you will have an email account available to you for work related communication. Once your username and password have been activated (usually a day after your account is authorised) your email account will be available.
Your email address
Your email address will usually be in the form of your initials, followed by your surname and ending in @leeds.ac.uk however this is not always the case. If someone has a similar name to you or your department has its own format, your address may be difference so it's important to check what your full address is.
You can check your email address in two ways:
- by opening your email and looking at your account
- by visiting the Staff A-Z Staff list and checking for your name
The typical email address format for new users is firstname.lastname@example.org. If you have problems finding your email address, please contact the IT Service Desk on 0113 343 3333.
Accessing your email from your desk
To access your email, log onto your computer with your username and password and click on the Microsoft Outlook icon on the desktop or find it from the Start Button (All Programmes > Microsoft Office). Once you open Outlook, it should automatically find your details and configure your account automatically. However, you may be asked to enter your username and password once. Please enter your username in the format: email@example.com. This is different from your email address. When Outlook opens it should have your name listed after "Mailbox" in the top of the left hand column. Any emails you have will be listed in the box to the right of this column. From here you can do many basic email tasks, such as create a new email, delete unwanted emails, reply to or forward emails from/to other people.
The IT Service Desk have lots of useful resources to help you expand the way you use Outlook, such as setting up your email for other devices and sharing or accessing other mailboxes or calendars. More information can be found at: http://it.leeds.ac.uk.
Outlook Web App
You can access your email on any web browser, as long as you have an active Internet connection. Go to http://office365.leeds.ac.uk
Enter your firstname.lastname@example.org (e.g. email@example.com) and your University password.
Using Desktop Anywhere
You can access your email when working off campus using Outlook on Desktop Anywhere.
Mobiles or tablets
You can setup an app on a mobile devices (such as Mail on an iPhone) to allow you to send an receive your university email. Find out how to set up your laptop, phone or tablet for email. Don't forget to include @leeds.ac.uk after your username.
Using your own computer
As part of Office 365, you get access to free Microsoft Office on your personal devices for as long as you have an active University username and password. This includes the latest version of Microsoft Outlook. This can be downloaded from here. Once installed, you can send and receive emails from your own computer.
Remember that the University requires you to ensure your data is secure. If you have any problems accessing your email, please contact the IT Service Desk.
Clutter is a mailbox management system for Office 365. It automatically moves low priority messages into a folder called Clutter. It does this based on your behaviour, for example if you never read email from a particular sender it will move it into the Clutter folder in future. You can train Clutter not to ignore particular messages by moving them back to your inbox. You can also choose to turn off Clutter completely. Visit the IT Services website for more information on Clutter.